Timesheet Calculator
Free weekly timesheet calculator — enter daily start, end and break times to get total, regular and overtime hours plus an optional pay estimate.
About the Timesheet Calculator
This timesheet calculator totals a full week of time-card entries in seconds. For each day, enter the start time, end time and unpaid break minutes; the tool shows that day's worked hours immediately and keeps a running weekly total in both hh:mm and decimal formats — the decimal figure is what payroll systems usually want.
Set your weekly overtime threshold (40 hours is standard in many countries) and the calculator splits the total into regular and overtime hours automatically. Add an optional hourly rate and you also get an estimated weekly pay with overtime at time-and-a-half. Overnight shifts are handled correctly: if the end time is earlier than the start, the shift is assumed to cross midnight.
When you're done, copy a clean text summary of the whole week — each day's times, breaks and hours plus the totals — ready to paste into an email to your manager, an invoice or your own records. Everything stays in your browser; nothing is uploaded.
How to Use the Timesheet Calculator
- 1Enter start time, end time and break minutes for each day you worked.
- 2Set the weekly overtime threshold — hours above it count as overtime.
- 3Optionally add your hourly rate for a pay estimate with overtime at 1.5x.
- 4Copy the timesheet summary, or clear and start a new week.
Frequently Asked Questions
How do I convert the hh:mm total to decimal hours for payroll?
You don't have to — both formats are shown side by side. The conversion divides the minutes by 60, so 38:45 becomes 38.75 hours. Payroll and invoicing systems almost always expect the decimal form, which is why it's included everywhere in the results.
Does the calculator handle overnight shifts?
Yes. If a day's end time is earlier than its start time (say 22:00 to 06:00), the shift is treated as crossing midnight and counts eight hours, minus any break you enter. All of the shift's hours are attributed to the day of the row you typed it in.
How is overtime calculated here?
On a weekly basis: any time beyond your threshold (default 40 hours) counts as overtime, and the optional pay estimate prices it at 1.5x your rate. Some jurisdictions also use daily overtime rules (e.g. beyond 8 hours a day) — if yours does, check local rules, as this tool applies the weekly method.
Are breaks paid or unpaid in this calculator?
The break minutes you enter are treated as unpaid and subtracted from each day's total. If your employer pays for short rest breaks, simply don't include those minutes — only enter the breaks that are deducted from your paid time, typically the meal break.
Can I use this for invoicing clients as a freelancer?
Absolutely. Enter your billable rate as the hourly rate and set the overtime threshold very high (or leave overtime at zero hours) so everything is priced at your standard rate. The copyable summary makes a tidy per-day breakdown to attach to an invoice.