Meeting Time Planner
Find overlapping working hours across time zones — compare up to 6 cities on a color-coded grid and copy shareable meeting time options.
About the Meeting Time Planner
Scheduling a call between Karachi, London and New York shouldn't require mental arithmetic. This meeting time planner lays out all 24 hours of your chosen day as a color-coded grid: for each city, light cells mark that city's working hours and solid cells mark the golden window where every participant is inside working hours at the same time.
Add up to six cities from a list of major hubs worldwide, pick the meeting date (daylight-saving changes are handled automatically because real time zone rules are used), and set the working-hours range that fits your team — 9 to 5 by default, but you can widen it for flexible teams. The tool then lists every fully overlapping hour with the exact local time in each city.
When you've found a slot, copy the shareable summary and paste it straight into an email, Slack message or calendar invite so everyone sees the time in their own city. It all runs client-side: private, instant and free.
How to Use the Meeting Time Planner
- 1Pick the meeting date and set the working-hours window (e.g. 9 to 17).
- 2Add the cities of everyone attending — up to six time zones.
- 3Scan the grid: solid cells are hours where all cities are within working hours.
- 4Copy the list of overlapping meeting times to share with participants.
Frequently Asked Questions
Does the planner account for daylight saving time?
Yes. Times are computed with each city's real IANA time zone rules for the specific date you pick, so DST transitions in the US, Europe, Australia and elsewhere are applied automatically. That's why picking the actual meeting date matters — overlap windows can shift an hour when one region changes its clocks.
What if there is no overlapping working time at all?
With very spread-out teams (for example Los Angeles, London and Sydney) a strict 9-to-5 overlap often doesn't exist. Try widening the working hours to something like 8-19, which reflects a reasonable early-or-late compromise, or drop the most distant city and schedule a second call for that region.
Can I use a custom working-hours range for night-shift teams?
Yes — the start and end hours accept any values on the 24-hour clock, and the same window is applied in every city's local time. For a support team working 14:00-22:00 local, enter 14 and 22 and the grid recalculates instantly.
How do I share the meeting times I found?
Click Copy meeting times. You get a plain-text list where each overlapping hour is written in every selected city's local time, ready to paste into an invite. Recipients see their own city listed, which avoids the classic 'wait, is that my time or yours?' confusion.
My city isn't in the list — what should I choose?
Pick any listed city in the same time zone: the calculation only depends on the zone, not the city name. For example, choose Berlin for all of Central Europe, Karachi for Pakistan Standard Time, or Dubai for Gulf Standard Time. Your own detected zone is always included as the first row.